Special orders & designer management

The #1 way bridal orders go wrong: they arrive too late to alter

A spreadsheet or a general POS can place an order. Neither one tells you it's going to arrive too late — until it already has, and you're the one calling the bride.

8
named pipeline stages, from placed to picked up
28 days
alterations buffer, enforced
4
chase lists that build themselves daily
Special orders
18 open · 2 flagged
Sorted by risk
M. Alvarez · #LW-1180
Ship slipped Sep 18 · must arrive Sep 14
T. Boyko · #A-2291
Awaiting designer confirmation · 6 days
R. Chen · #LS-0447
On track · arrives Aug 22
J. Ford · #LW-0921
In production · arrives Sep 2
K. Osei · #LS-0512
Received · in workroom
Deadline engine

Watch a deadline get computed — move the wedding date

RingUps works backward from the wedding, subtracts your alterations buffer and the designer's lead time, and tells you the truth before the order goes out. There are four honest states, not two: on track, at risk, past due — and "needs wedding date", because a confident green badge computed from a missing date is worse than no badge at all.

app.ringups.com/special-orders/new
Order inputs
Weeks until the wedding20 weeks
Designer lead time14 weeks
Your alterations buffer28 days
RingUps verdict
Safe to order
The gown lands with room for fittings. RingUps sets the must-arrive-by date on the PO and watches the designer’s ship date against it.
Must arrive in-store byNov 24, 2026
Slack before it's at risk14 days
Order placed todayWedding day
Designer production Your alterations window
Dye-lot guard

Catch a bridesmaid dye-lot mismatch before the photos

When a party orders the same gown in multiple sizes across separate POs, small dye-lot differences show up side by side in every photograph. RingUps tracks dye lots against each order in the party so a mismatch gets caught while it's still fixable. (Enforcement checks are rolling out — today this flags on the data, without yet blocking checkout.)

How designer catalogues stay current →
Party — Alvarez wedding
5 orders
Bride — M. AlvarezLot IV-4
Bridesmaid — R. KimLot A-114
Bridesmaid — J. FordLot A-114
Bridesmaid — T. NguyenLot B-002 · mismatch
Mother of the bride — D. AlvarezLot C-041
Flagged at order entry. Re-order from lot A-114 while the designer still has it, or tell the bride now — not at the final fitting.
Designer POs

One PO per designer, not per panic

Orders group by designer and ship window, so you're not sending four separate POs to Allure in one week — and you can see what's still unconfirmed.

Allure Bridals4 gowns
Lillian West2 gowns
Lis Simon3 gowns
Ship-date watch

When a date slips, you hear it first

Update a designer's estimate and every affected order recalculates. The ones that no longer leave room to alter come to the top of your brief.

2 orders at risk
Both are still recoverable with a rush from the designer — flagged while there is time to act, with the ship dates and the wedding date on the same screen.
Deposit link

The order knows what she's paid

Deposits, balances and payment plans live on the same record — so nobody orders a gown that hasn't been paid for, or chases money that already came in.

Deposit held$1,320
Balance at pickup$1,080
Cleared to orderyes
Why not a spreadsheet, or your POS's generic PO tool?

Neither one knows the wedding date matters. A generic PO tool tracks "ordered → received." RingUps tracks "ordered → received → does it still leave enough time to alter" — the question that actually decides whether a bride gets her gown in time.

vs. BridalLive → Where the gown goes next →

Bring your riskiest open order to the demo

We'll put it into RingUps live and tell you whether it is actually going to make the wedding.

Book a demo See pricing